A fast, professional check‑in sets the tone for the whole event. Choose one of three setups based on expected attendance and venue layout: classic desk with paper backup, tablet + badge printer for mid‑size events, or kiosk stations for high throughput. For each setup list required equipment, one responsible role, and a ten‑minute failover plan.
Operational tips: pre‑print 10% extra badges, label badge stacks with alpha ranges, assign one staffer to manage walk‑ups and VIPs, and always have a paper backup accessible offline. Run a 5‑minute mock check‑in before doors open and keep one spare power bank at each station.
Tech checklist: test network connectivity, set screen timeout to never while in use, and assign a phone number for escalations. After doors close, do a quick count reconciliation and capture any issues in a single line for next event improvements.